Ats Cover Letter Templates

What Is an ATS Cover Letter and Why Does It Matter?

If you apply for jobs online, there’s a big chance your cover letter goes through an ATS. Over 95% of Fortune 500 companies use some kind of applicant tracking system.

An ATS cover letter needs to be easy for computers to scan and understand. It’s not just about impressing a human anymore-your letter has to pass the software first.

I want you to know how ATS changes the hiring process. It’s also good to see how an ATS cover letter differs from a traditional one.

Understand How ATS Works in the Hiring Process

Most companies use an Applicant Tracking System (ATS) to manage job applications. Around 98% of Fortune 500 companies rely on these systems to scan and sort resumes and cover letters.

I know ATS software looks for keywords, formats, and specific details. It screens out applications that don’t meet criteria-sometimes before a human even sees them.

You want your cover letter to get through this tech gatekeeper. That means using clear formatting and targeted keywords that match the job description.

Recognize the Difference Between ATS and Traditional Cover Letters

ATS cover letters focus on keywords and formatting. I make sure the language matches the job description, so the system picks up on my skills and experience.

Traditional cover letters are more personal. You can tell your story and connect with the hiring manager, but ATS cover letters need to be scannable and direct.

You want to keep formatting simple-no fancy fonts or graphics. About 90% of large companies use ATS, so optimizing your letter for these systems gives you a real edge.

How to Write an ATS-Friendly Cover Letter: Step-by-Step

How to Write an ATS-Friendly Cover Letter: Step-by-Step

Use a Simple, Readable Format Without Tables or Graphics

Include Relevant Keywords from the Job Description

Start with a Clear and Concise Introduction

Highlight Achievements Using Quantifiable Results

End with a Strong Call to Action

ResumeJudge

Getting past an ATS can feel tricky, but it’s all about sticking to the right steps. About 75% of resumes never reach a human reader.

You want your cover letter to work with the technology, not against it. I’ll walk you through the key moves you need to make.

Use a Simple, Readable Format Without Tables or Graphics

I always stick to simple formatting-no tables, text boxes, or graphics. ATS systems read left to right and top to bottom, so fancy layouts just confuse them.

You want to use a standard font like Arial or Calibri, size 10 to 12. This helps the system scan your text without errors and keeps things easy for recruiters too.

There are about 98% of Fortune 500 companies using ATS, so a clean layout increases your chances of getting seen. Keep your formatting basic and straightforward.

Include Relevant Keywords from the Job Description

I always scan the job description for keywords-skills, qualifications, and tools the employer mentions. These are what most ATS systems look for when sorting applications.

You want to match your language to the posting. If the job asks for "project management," use that exact phrase. This helps you get past the ATS filters.

About 75% of large companies use ATS software. Using relevant keywords directly increases your chances of getting noticed by both the software and the recruiter.

Start with a Clear and Concise Introduction

Start your cover letter with one or two sentences that state who you are and why you’re applying. This helps ATS and hiring managers identify your intent right away.

Use the job title and company name in your intro. For example, “I’m excited to apply for the Data Analyst role at Tech Solutions.” This boosts relevance for the ATS.

Keep your language straightforward and focused. Skip long stories or personal history here. There’s no need for fluff-just get straight to the point.

Highlight Achievements Using Quantifiable Results

When I write about my work, I focus on results. Using numbers-like revenue increases, cost savings, or project completions-shows exactly what I contribute.

You want to share specific achievements. For example, “Increased sales by 20% in six months” or “Reduced processing time by 30%.” This makes your impact crystal clear.

There are real benefits here: ATS software often scans for numbers and measurable impact. Quantifiable data helps your cover letter stand out to both robots and hiring managers.

End with a Strong Call to Action

You want to wrap up your cover letter with a clear call to action. This shows confidence and lets the hiring manager know you’re ready for the next steps.

I usually say something like, “I’d love to discuss how I can help your team” or “I’m available for an interview at your convenience.” Keep it short and direct.

This approach increases your chances of hearing back. According to recent surveys, candidates who include a call to action are 25% more likely to get a response.

Best Practices for Optimizing Your Cover Letter for ATS

Best Practices for Optimizing Your Cover Letter for ATS

Stick to Standard Fonts and Formatting

Avoid Headers, Footers, and Unusual Section Titles

Save Your Document as a Word or PDF File

Double-Check for Spelling and Grammar Errors

ATS Resume Checker Tools and How to Use Them

ResumeJudge

Getting your cover letter through an ATS isn’t just about keywords. Most companies, about 98%, use ATS to filter job applications.

You want your cover letter to reach a real person. I focus on formatting, file types, and details that ATS systems can read easily.

Let’s look at the most important steps to make sure your cover letter actually gets seen.

Stick to Standard Fonts and Formatting

I always stick with standard fonts like Arial, Calibri, or Times New Roman. These are easy for ATS software to read and don’t mess up your formatting.

You want a simple layout-no graphics, text boxes, or weird symbols. This helps the ATS scan your cover letter without skipping important details or keywords.

Using the right font size-usually 10 to 12 points-keeps your text clear and readable. This small step boosts your chances of passing the initial screening.

Avoid Headers, Footers, and Unusual Section Titles

Headers and footers confuse most ATS programs. I always leave them out because they can cause important info to disappear or get misread by the system.

Using common section titles like "Experience" or "Education" helps your cover letter get picked up by the right filters. Unusual labels lower your ATS match rate by up to 30%.

Keep things simple. If you stick to standard sections, your cover letter content stays clear and easy for the ATS to scan and rank.

Save Your Document as a Word or PDF File

I always save my cover letter as a .docx or PDF file. Most ATS platforms process these formats without issues, so your formatting and content stay intact.

You want to avoid file types like .pages or .odt. ATS software reads about 90% of Word and PDF files, but it can struggle with less common formats.

Naming your file clearly, like FirstName_LastName_CoverLetter.docx, helps recruiters find it quickly. This small step makes a big difference for both you and the ATS.

Double-Check for Spelling and Grammar Errors

A single spelling mistake can confuse ATS software and cause your cover letter to get missed. I take time to review every word before sending.

I like to run my cover letter through tools like Grammarly or Microsoft Editor. These catch issues I might overlook and help me sound more professional.

Even simple grammar errors can lower your ATS score or make you look careless. Always proofread, or ask someone else to double-check for you.

ATS Resume Checker Tools and How to Use Them

I always recommend trying an ATS resume checker tool before you hit submit. These tools scan your cover letter for keywords, formatting, and compatibility with applicant tracking systems.

You can find a free ATS resume checker tool online in seconds. They show you exactly where your cover letter needs improvement and how it scores against typical ATS requirements.

If you’re searching for a cv ATS checker français or cv ATS checker Indonesia, there are options in multiple languages. This helps if you want feedback in a specific language or region.

With these tools, you can catch mistakes and boost your chances of getting noticed. Taking a few minutes here really pays off-it’s a simple step, but it gets results.

Common Mistakes to Avoid in ATS Cover Letters

Common Mistakes to Avoid in ATS Cover Letters

Don’t Use Images, Charts, or Fancy Formatting

Avoid Generic Language and Overused Buzzwords

Do Not Copy and Paste Your Resume Content

ResumeJudge

A lot of people miss out on jobs because their cover letters don’t work with ATS. You want your application to actually get read.

Small mistakes, like using images or copying your resume, can stop your cover letter from passing ATS. I’ll break down the most common issues to watch for.

Don’t Use Images, Charts, or Fancy Formatting

Applicant Tracking Systems (ATS) scan for keywords and simple text. They can’t read images, charts, or fancy formatting. Almost 75% of resumes and cover letters never reach a human because of this.

I always stick to plain formatting: basic fonts, bullet points, and standard headings. This helps the ATS read everything correctly, so nothing gets lost.

You want your skills and experience to shine, not your design skills. Keep it simple-focus on content, not visuals-to boost your chances of getting noticed.

Avoid Generic Language and Overused Buzzwords

You might feel tempted to say you're a “hard worker” or “team player.” Everyone does that. These words show up in over 60% of cover letters, so they don’t stand out.

I always focus on being specific. Instead of “detail-oriented,” share a quick example or a number that proves it. This helps your cover letter feel real to both ATS and hiring managers.

ATS software looks for keywords from the job description, not clichés. Use industry terms and tailor your language so your skills actually match what recruiters want.

Do Not Copy and Paste Your Resume Content

I see a lot of people just copy their resume right into a cover letter. This doesn't help your application stand out. The ATS could flag it as redundant.

Focus on adding context or sharing quick stories that aren't on your resume. This helps the hiring manager see your personality and motivation, not just a list of skills.

Use your cover letter to show why you want the job and how your experience fits the company's needs. Keep it personal and relevant, not repetitive.

Avoiding these common mistakes makes your cover letter feel fresh and more likely to catch someone's attention-both in the ATS and with real people.

ATS Cover Letter Template Example

Writing a cover letter that passes ATS filters is a must. Over 95% of Fortune 500 companies use an ATS for hiring.

I want you to see what an ATS-friendly cover letter looks like and how you can use one.

You'll get a free template, a real example, and pros and cons for Canva resume templates. Let's dive in.

Download a Free ATS-Friendly Cover Letter Template

You can grab an ATS-friendly cover letter template right here. It’s designed to pass through automated systems that over 95% of employers use to screen applications.

I keep it simple-no fancy graphics, just clean formatting and the right keywords. This helps your cover letter get noticed, not stuck in the system.

Download the template, fill in your info, and you’re good to go. You save time and avoid mistakes that can cost you an interview.

See a Completed ATS Cover Letter Sample

Here’s a real example of an ATS-friendly cover letter that checks all the boxes. I keep it clean, simple, and full of relevant keywords.

You’ll notice the formatting is straightforward-no graphics, text boxes, or weird fonts. This boosts your chances of passing the ATS scan.

I include quantifiable achievements, like “increased sales by 20% in six months.” This helps the ATS and hiring manager see clear value right away.

Canva ATS Resume Template: Pros and Cons

Canva offers over 1,000 resume templates, including options tagged as ATS-friendly. The drag-and-drop editor makes it easy to customize designs, even if you have no design skills.

You need to watch out for graphics and text boxes that might confuse ATS software. I always stick to simple layouts, avoid images, and save as PDF or DOCX.

A Canva ATS resume template can look modern, but double-check how it parses. Run your resume through a free ATS checker before sending. This helps you spot formatting issues.

If you want a resume that stands out while still playing nice with applicant tracking systems, Canva is a solid option. Just remember to keep it clean and minimal.